Virtual Office: Reduce costs and increase efficiency in times of crisis.

The new hybrid work models, based on the combination of face-to-face and remote work, are revolutionizing the world of work and in Portugal many companies are dispensing with the "traditional office”, opting to hire a Virtual Office service to office centers that provide shared spaces and services.

If there are companies that chose to eliminate the office and work 100% remotely, taking risks from the point of view of the loss of corporate culture and excessive isolation of the work teams, others decided to maintain a face-to-face work routine for the teams, maintaining the sense of belonging and the emotional connection between professionals, through the punctual use "on-demand” of the shared workspaces that the Virtual Office service allows.

As needed, companies have access to meeting rooms, offices rented by the day or by the hour, and coworking positions. The opportunities for networking and partnerships between companies based in these spaces is another of the great advantages that companies have at their disposal, being able to participate in events and give visibility to their business.

The image of the business remains very important, especially in the context in which we live. With a cost that varies between 50 Eur and 100 Eur monthly, the Virtual Office allows companies to be headquartered or to have a branch in a prestigious address in the center of Lisbon, to use secretarial service to answer phone calls on behalf of the company and manage correspondence and orders.

Companies will be able to manage their office with access to a mobile app. Wherever they are, they are in contact with your office, being notified in real-time about correspondence and incoming phone calls. Telephone answering and call forwarding are done 24 hours a day, 7 days a week. Additionally, they will be able to access international networks of office centers, allowing them to take advantage of this type of services in other countries, in case they want to expand their business internationally or carry out prospecting actions,

International studies indicate that, by choosing the Virtual Office, companies will be able to reduce their fixed costs by 70%, which is the perfect alternative to the acquisition or rental of offices and may save on expenses with administrative staff, secretarial and other fixed and logistical costs. such as electricity, water, and cleaning.

Portugal is at the forefront of the Virtual Office industry and shared spaces, has already received several awards, and been considered a "case study” by several organizations in Europe and the United States. The Virtual Office is undoubtedly an opportunity that companies have to reduce costs and increase their efficiency in times of crisis, preparing better for the recovery.

Carlos Gonçalves

CEO Avila Spaces